Vendor Restaurant Sponsor Information Taste for the Arts 2008

Taste for Douglasville

Dear 2008 Arts and Crafts Vendor:

It is time to get prepared for one of Douglasville’s most successful annual events, The Taste for Douglasville Arts, and we want you to participate! What is The Taste for Douglasville Arts?

Annual fund-raiser for the Cultural Arts Council, an organization which promotes and provides arts opportunities in our community and at our schools
A gathering of top Douglasville & Douglas County restaurants on the open air Plaza of downtown Douglasville, with more than 5,000 attendees
Family fun event with good food, arts & crafts, community entertainment and children’s games

This event provides a wonderful opportunity for you to promote your arts and crafts business within the community, while also supporting a good cause. This year’s Taste promises to be even better than before, and an event you should not miss!

Outstanding performances on the O’Neal Plaza stage by local talent
More vendors, more participants, and more activities than ever before, and
More promotion & marketing of this community cultural showcase on the City’s beautiful new O’Neal Plaza

This year’s event will take place on Saturday, May 17th, 11 a.m. until 5 p.m. on O’Neal Plaza and Church Street in downtown Douglasville. It promises to be an event you will not want to miss. We have included our arts and crafts vendor application form as well as more information about the event and the Cultural Arts Council. Vendor space is available on a first-come, first-served basis. Space is limited for vendors, and vendor fees increase April 1st – so you will want to complete the enclosed form and return it to us as soon as possible.

If you have any questions or need more information, please feel free to speak with one of our Cultural Arts Center volunteers or staff members at 770-949-2787. We want you to enjoy and benefit from participating in the 2008 TASTE FOR DOUGLASVILLE ARTS!

Sincerely,

Laura C. Lieberman Allison Williams,
2008 Taste for Douglasville Arts Chair
Executive Director, Cultural Arts Council

Taste Logo

Taste For Douglasville Arts - 2008
Event Details

Date
The event will be held on Saturday, May 17th, 2008, 11 a.m. until 5 p.m. –
rain or shine!

Restaurant Menu

Each restaurant should present three to four items with prices between $1.00 and $4.00. Beverages should not be a menu item unless it is a specialty of your restaurant. Portions should be small so visitors can enjoy a wide variety of food. There are no alcoholic beverages allowed during this event. We will ask each restaurant to submit their proposed menu and alternate items as part of registration. We will choose menus for the event that avoid menu duplication. Each restaurant will have no greater than a maximum of 4 items. The CAC will provide menu flyers to all visitors buying tickets.

Tickets

Visitors to the event buy tickets at two booths staffed by CAC volunteers. Tickets are sold in $1.00 increments. Tickets are then redeemed at individual restaurant booths for menu items, and cash should not be accepted. Restaurants should provide labeled containers in which to collect the tickets.

Proceeds

Tickets are collected throughout the event by CAC volunteers. They will be counted by a designated Bank and the CAC. Proceeds are donated to the CAC using the following format:

25% of first $200 in sales
35% of next $400 in sales
40% of remaining sales

Tickets are held for 14 days after the event at the CAC and we will answer any questions during that time. Checks will be written to the restaurants and will be available for pick-up by Thursday, May 22nd, at the Cultural Arts Center.

Entry Fee and Requirements

The entry fee for each restaurant is $100.00. Additionally, each restaurant must submit a copy of their liability insurance coverage and latest Health Department Inspection. Restaurants assume responsibility for all materials brought to the event.

Booths

We will provide each restaurant with one 6’ table and two folding chairs which will be located under a large white canvas tent. Extra tables can be ordered for $10 each, and extra chairs for $5 each. Restaurants are responsible for providing:

Professional quality sign with name and/or logo
Additional work tables for food preparation
Interior booth and sign lighting
Cooking and refrigeration equipment

Restaurants may request certain booths and locations along with their registration form; however final layout decisions will be made by the CAC. Layout will not be significantly different than last year, but a ticket sales booth will be added at the intersection of Church and Bowden. The CAC will try to make one 110 volt power outlet available to each restaurant; however if we are not able to do so, outlets will be made on a first come/first serve basis. Booths may not be left unattended during the event and may not be shared between restaurants.

Event Set-up

All restaurants will receive their booth assignments at least one week prior to the event. Set-up will begin on Saturday morning at 8:30 a.m., and restaurants should be prepared for early visitors at 10:30 a.m. Restaurants will be able to drive onto the plaza to deliver food and equipment. All vehicles must be removed by 10 a.m., and parked at a distance from the event in order to allow parking for visitors. Restaurants may begin dismantling booths at 5 p.m. and should be off the Plaza by 7 p.m. Trash pick-up will occur at that time, and any materials remaining will be disposed of.

Cutlery

Restaurants are asked to provide their own plates, napkins and cutlery.

Pre-Meeting

Restaurants and vendors will be asked to attend a pre-event meeting on Thursday, May 8th at 4:30 p.m. at the Cultural Arts Center. Booth assignments will be given at that time, along with your points of contact for the event.

Awards

The CAC will give several awards for the event: Best Presentation, Best New Restaurant and Most Tickets Sold.

Registration Form
Taste for Arts

Saturday, May 17, 2008
11 a.m. – 5 p.m.
O’Neal Plaza, Douglasville, GA

Restaurant Name: _______________________________________________________
(Will be used for Menu & Publicity)

Restaurant Address: ____________________________________________________________

____________________________________________________________

Contact Name: ____________________________________________________________

Phone Number: ____________________________________________________________

Email: ____________________________________________________________

Primary Menu Choices: Retail Price

1. ____________________________________________________________
____________________________________________________________

2. ____________________________________________________________

____________________________________________________________

3. ____________________________________________________________

____________________________________________________________

4. ____________________________________________________________

____________________________________________________________

Alternate Menu Choices:
5. ____________________________________________________________

____________________________________________________________

6. ____________________________________________________________

____________________________________________________________

7. ____________________________________________________________

____________________________________________________________

8. ____________________________________________________________

____________________________________________________________

Extra Tables Needed: ______ Extra Chairs Needed: _______ Power Needed: _____

Registration Fee is $100 per restaurant. Please return this form and a check payable to Cultural Arts Council by April 1, 2008 to:
CAC – TDA
P.O. Box 2018
Douglasville, GA 30133

Please feel free to call the Cultural Arts Center at 770-949-2787 with any questions.

We look forward to celebrating the Arts with you this year!

Letter to Sponsors

We are looking forward to one of Douglasville’s most successful annual events, Taste for Douglasville Arts, presented by the Cultural Arts Council and the Downtown Development Authority of Douglasville. This event brings together more than 20 participating restaurants, and 5,000+ participants on O’Neal Plaza, with all proceeds benefiting the Cultural Arts Council. Your organization’s participation as a sponsor is critical to that success – and we will be very grateful for your support. We hope you will find there are many benefits to supporting the arts in our community. Our partnership with you and your business will be an important asset to the Arts Council in fulfilling its mission, and we hope it will prove equally beneficial to you.

The CAC needs your help to continue providing our community with high quality arts programs. Our schools and citizens continue to demand more of the educational and diverse arts programs we sponsor. The Taste event provides a wonderful opportunity for you to promote your business within our community, while supporting a good cause. This year’s Taste for DOUGLASVILLE Arts promises to be better than ever before --- and an event you should not miss!

Janice Thompson and Linda Worthan, our community’s two first ladies, will serve as our Honorary Co-Chairs for the event again this year,
WSB 750 AM Radio will also be our sponsor again in 2007 with live-feed coverage at the event,
There will be high quality outdoor art exhibitions and outstanding performances on the O’Neal Plaza stage by local talent, school children & citizens alike, and
More vendors, more restaurants, more participants & more family activities with
More promotion & better marketing of this community cultural showcase in historic downtown Douglasville.

It is important that you understand how your sponsorship and contribution is used to better support our community. More than $40,000 was raised for the Cultural Arts Council last year, which helps to support

School programs reaching more than 10,00 local students each year
Special affordable spring break and summer arts camps in county and city parks
Free spring and fall concerts on O’Neal Plaza
Monthly gallery exhibits at the historic Roberts-Mozley House, and
Many more special cultural events like the annual Cowboy Poets Gathering, Mad Hatter’s Tea Party, Ice Cream Social & Pioneer Days offered throughout our community

This year’s event will take place on Saturday, May 17th, 11 a.m. until 5 p.m. on O’Neal Plaza and Church Street in downtown Douglasville. Please complete the enclosed sponsorship form and return it with your check made payable to the Cultural Arts Council. We will contact you in the next two weeks to provide more details about the event, to answer any questions you may have, and to confirm your ongoing support of the Cultural Arts Council. In the mean time, please feel free to contact us (Laura, 770/949-2787 or Allison Williams, 770/947-0532) to confirm your participation in 2008.